Stanford’s Department of Athletics, Physical Education and Recreation (“DAPER”) is the premier intercollegiate athletics program in the country. We are the proud Home of Champions! We lead the nation with 134 NCAA team championships, have won the Women’s Capital One Cup four of the last five years, and have brought home the Learfield Directors’ Cup for 25 of the possible 28 seasons. We also support the university’s physical education, recreation and wellness initiatives. Our dedicated staff embody a culture of excellence, embrace our mission of scholar-athleticism and exemplify a relentless championship spirit. Our actions and staff are guided by the core tenets of the DAPER culture, “The DAPER Way,” which are: Embrace Scholar-Athleticism, Pursue and Revere Excellence, Lead with Courage, and Work Cohesively.

Are you ready to inspire champions? If yes, then this may be the right opportunity for you!

The Executive Assistant/Executive Coordinator to Bernard Muir, The Jaquish & Kenninger Director of Athletics provides executive-level administrative and professional support to the Athletics Director. This position serves as the first point of contact to the Athletics Director (AD) internally and externally, assisting with a variety of administrative responsibilities, many of which are sensitive and confidential in nature. The EA/Executive Coordinator manages administrative functions, serves as an information hub on behalf of the AD and maintains a high level of awareness of the AD’s priorities. The incumbent must manage competing priorities in a fast-paced environment and must be able to evaluate and set work priorities according to the needs of the office. Must be able to work independently, proactively, and collaboratively.

The position requires the ability to interact diplomatically and efficiently with a broad range of individuals, including donors, trustees, coaches/staff, students, university administrators, and external colleagues. They will be comfortable working to deadlines and remaining flexible and resourceful. Excellent communication skills, a high degree of discretion, a commitment to providing excellent service and building positive working relationships, and attention to details are equally important. This position is based on the Stanford main campus with the opportunity for telecommuting.

Your responsibilities include:

• Manage all administrative tasks related to the AD’s office, including managing email communication, scheduling, coordinating travel, organizing events, preparing presentations and tracking deadlines
• Partners closely with Development Office colleagues to coordinate logistics for cultivation and stewardship events and drive appropriate follow-up processes
• Effectively and professionally represent the AD’s office and DAPER, as appropriate, in internal and external meetings and events. Serves as liaison between the AD’s office and other offices at the University.
• Manage, track, and help triage and respond to internal and external communications between the AD and other parties and ensuring appropriate follow through.
• Prepare trip briefings, strategy documents, and stewardship reports, working closely with DAPER Development colleagues.
• Maintain a comprehensive working knowledge of the University and the fundraising priorities across the DAPER and Stanford
• Manage complex business travel, purchases, and financial transactions in compliance with university and NCAA policies.
• Deliver programmatic and administrative support for in-person and virtual team meetings and all-hands, including scheduling, booking rooms, event registration, inviting and coordinating speakers, drafting agendas, preparing materials and handouts, and other coordination as needed
• Manages assigned projects through all phases from initiation to completion and evaluation
• Maintains confidentiality and exercises discretion with private and/or sensitive information
• The ideal candidate will be available for occasional travel, including overnight travel, to coordinate and manage offsite events, gatherings, greet guests and donors, etc.

This position's responsibilities also include varied projects and tasks arising out of shifting demands that cannot always be foreseen. A desire to bring order, initiative, and collaboration are essential.

To be successful in this role, you will have:

Bachelor's degree and seven years of relevant experience or combination of education and relevant experience; demonstrated extensive experience supporting the initiatives, operations, and daily activities for an executive level position, preferably in higher education/collegiate athletics.

• Strong interpersonal skills and ability to work effectively with a wide variety of people. Successful track record of engaging with diverse audiences while being discreet, courteous, and diplomatic. Demonstrated ability to cultivate positive working relationships and gain the trust and respect of all levels of internal and external constituencies.
• Experience with high-level decision-making, planning, organizing, monitoring, prioritization, and collaborating.
• Strong oral and written communications skills and ability to create communications that are thorough, helpful, and reinforce DAPER's mission.
• Experience conducting research, analyzing results, and report writing.
• Ability to exercise good judgement and discretion analyzing and resolving confidential, difficulty, and sensitive information.
• Experience creating, reviewing, and developing documents, presentations, and materials.
• Ability to work both independently and as a team to contribute to team objectives. Can establish and maintain cooperative working relationships with coworkers, staff, coaches, and administrators.
• Outstanding organizational skills, accuracy, and attention to detail. Ability to meet deadlines, juggle multiple projects simultaneously, and tolerate interruptions. Demonstrated ability using Microsoft Office applications such as Outlook, Word, Excel, and PowerPoint. Ability to master new IT tools, resources, and databases.

At DAPER we know diverse teams make better decisions for everyone, and we encourage people of all abilities and backgrounds to apply. So, if you think you have what it takes, but don't necessarily meet every single point on the job description, please still get in touch. We'd love to have a chat and see if you could be a great add to our team.

DAPER’s Integrity:

This position, along with all DAPER coaches and staff, is responsible for the integrity of Stanford’s intercollegiate athletics program and for the reputation of Stanford University. This position is responsible for ensuring that his/her/their involvement with Athletics Department activities maintains the integrity of the University’s reputation and does not negatively impact the relationship between the University and its faculty, staff, students and alumni. Additionally, this position must comply with University policies and procedures, NCAA and Pac-12 rules and regulations.

Why Stanford is for you:  

Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

• Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
• A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
• A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
• Discovery and fun. Stroll through historic sculptures, trails, and museums.
• Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!

The expected pay range for this position is $90,000 - $110,000 per annum.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

* The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

*Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

About Stanford Athletics

Stanford’s Department of Athletics, Physical Education and Recreation (“DAPER”) is the premier intercollegiate athletics program in the country. We are the proud Home of Champions! We lead the nation with 128 NCAA championship titles, won the Women’s Capital One Cup four of the last five years, and have brought home the Learfield Director’s Cup for 25 straight years. We also support the university’s physical education, recreation and wellness initiatives. Our dedicated staff embody a culture of excellence, embrace our mission of scholar-athleticism and exemplify a relentless championship spirit. Our actions and staff are guided by the core tenets of the DAPER culture, “The DAPER Way,” which are: Embrace Scholar-Athleticism, Pursue and Revere Excellence, Lead with Courage and Work Cohesively.

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