Compliance liaison for the Athletic Department. Maintains and updates confidential student Compliance records regarding student-athlete eligibility for approximately 300 student-athletes. Organizes team meetings to complete paperwork and review department rules and expectations. Oversees records maintenance, organizes and evaluates NCAA paperwork to ensure compliance with University and NCAA policies. Responsible for reviewing, evaluating, research and process student-athlete eligibility appeals in accordance with University and NCAA policies. Works with head coaches as issues arise with their student-athletes and/or teams and keeps staff up to date with any rule changes.

Assists compliance officer with training and education of the NCAA and SLIAC compliance bylaws for 16 intercollegiate sports teams, coaches, and approximately 280 student-athletes.

Assist with communication internally and externally with the SLIAC and NCAA on matters pertaining to eligibility, bylaws, hardship waivers, etc.

Conduct NCAA legislation (current and proposed) educational sessions for student-athletes and athletics staff.

Complements compliance director with strategic planning and implementation of on-line eligibility forms and tracking and follow-up of issues.

Assistant Athletics Director for Internal Operations

Leads departmental efforts in yearlong programming for student-athlete services in leadership development, four-year career development and coordinate the wellness efforts of Webster University Athletics, including, but not limited to, consulting with the AD on matters pertaining to student-athlete well-being (e.g. issues related to diversity and inclusion, use and abuse of drugs and alcohol, sexual identity and orientation, hazing, personal decision-making, body image and self-concept, and hurtful speech).

Serve on the department’s senior leadership team, including but not limited to, contributing to the department of a long-term vision for Webster University Athletics; attending, as needed, meetings hosted by the NCAA, SLIAC or other governing bodies, and performing other duties as assigned by the AD.

Compiles and reviews EADA Report and other required state, federal or NCAA and conference required reports.

Provides administrative support and leadership to the Student-Athlete Advisory Committee.

Serves as a resource and educational outlet on issues for student-athletes, including the application of Title IX.

Assists the Athletic Director with strategic planning for roster management/growth. Budgetary strategic planning for facilities and infrastructure support to include staffing, travel and recruitment/retention goals.

Develops budgetary strategies for department entities; accountable for monitoring and tracking budget for department and teams, monitors team specific fundraising initiatives, reconciles P-Card monthly reports for department staff while ensuring compliance with University policies. Processes all check requisitions and deposits for Athletic Department. Uses financial system to complete and submit annual surveys with U.S. Department of Education and NCAA Gender Equity reports.

Identifies opportunities and contribute ideas to the Director on operational recommendations, cost-containment strategies, and department efficiency.

Works with WU Human Resources and Finances to coordinate department’s new hires, promotions and separation paperwork. Assist with new hire onboarding and address any inquiries about positions during the transition phase.

Coordinates and budgets department student employment positions. Works with Career Services to process paperwork for approximately 85-90 student employees. Oversees paperwork submission, verifies student work study eligibility, and tracks students’ earnings. Responsible for hiring, training and supervising office assistant student workers.

Coordinates implementation for department special events including but not limited to the Gorlok Open, senior nights, parents receptions, Athletic Awards Ceremony, spring information night, fall/spring open houses, and Hall of Fame Induction.

Negotiates and approves contacts for team ground travel (buses and rental vans). Additionally, oversees Athletic van reservations, usage, and dealership maintenance.

Prepare, distribute and organize all game contracts to visiting institutions. Performs administrative office support duties in support of the Director of Athletics and the head coaches. Advises department on University policies and procedures.

Provides institutional, departmental, conference and NCAA information in person or by telephone to prospective or current students, parents of current or prospective students, college administrators, alumni and the public at large.

Maintains favorable liaison with college campus personnel both internally and externally.

Recommends improvements in organization and takes lead on action.

Stays abreast of University programs, policies, and procedures.

Responds to public inquiries in a courteous manner; receives and resolves student problems and complaints; refers serious problems and complaints to immediate supervisor.

Provide operating instruction on various office equipment such as computer, fax, copier, telephone, etc.

Performs other duties as assigned.