Associate Athletic Director for Business Operations & Finance
Approve, manage, and record all financial transactions both expenditure and revenue to the Athletic Department's departmental operational accounts and departmental fundraising accounts.
Process, verify and reconcile departmental business operations, including invoices, deposits, check requests, travel expense forms, purchase orders, and credit card statements.
Oversee, reconcile and consult with director on status of all departmental and camps budgets.
Supervise athletics event management/facility scheduling and staffing of athletics home contests.
Collect and review countable athletically related activities logs. Accept or flag for additional review.
Manage guest pass lists for home contests and ensure this process is in compliance with NCAA Division I rules.
Maintain and submit reports and forms related to student-athlete financial aid, scholarship renewals and reductions.
Maintain a working list of current and incoming student athletes.
Oversee athletics financial transactions to ensure compliance with NCAA Division I and/or Ohio Valley Conference rules.
Evaluate the department's annual operating budget request and make recommendations to Director of Athletics.
Prepare and file annual financial statements and reports for campus, the NCAA, and the OVC Conference
Assist in the preparation of departmental, university, NCAA and government reports, studies and surveys.
Assist the Director of Athletics in advising and consulting with coaching staff and directors to interpret program financial needs and questions, policies and procedures.
Act as a resource for coaches and staff in the purchasing of equipment and supplies.
Act as the primary resource for the coaching staff during the completion of travel related financial paperwork.
Act as the primary contact for coaches and staff during the reimbursement process and assist as needed with completion and approvals of reimbursements.
Act as the primary contact for coaches who wish to rent athletics facilities to third parties and ensure paperwork and procedures are coordinated with Campus Events Department.
Initiate budget transfers and expense transfers requested by the department.
Work with the University Advancement to process donation checks, track balances and manage the expense processing for fundraising accounts.
Initiate requests to establish, rename, and delete Division/Unit accounts as needed.
Implement and monitor control systems.
Prepare customized monthly budget reports for all sport programs and auxiliary units.
Oversee financial contracts with external agencies and miscellaneous duties and have designee signatory authority to enact such contracts to include handling capitation fees, invoices and payments; handling other contracts with federal, state, and community agencies.
Assist in representing the department in appropriate committee and unit meetings as needed.
Responsible for coordinating new-hire on boarding with human resources, including instructing coaches and new hires in the use of Banner accounts, email and other University systems.
Supervises at least two (2) work study students in the office area and processes all student worker paperwork.
Oversee completion and submission of all tuition remission requests for dependents and graduate assistants.
Additional Duties and Responsibilities (Non-Essential Functions):
Assist with planning and execution of Athletic Department Special Events (Homecoming, Hall of Fame, Student-athlete recognition).
Maintains inventory and orders all office supplies.
Coordinate scheduling and maintenance of four vans for usage by athletic teams and all other departments on campus.
Bachelor's degree in business or related field. Master's degree preferred.
5+ years of experience in intercollegiate athletics preferred
5+ years of relevant experience in accounting, business, financial or human resources.
Excellent communication, relational, computer and team skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Access, SharePoint)
Or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
Special Instructions to Applicants
Employment is contingent upon successfully completing a criminal background check as mandated by Tennessee State University.
Official transcripts for positions which require a post-secondary undergraduate degree, advanced degree and/or certification must be presented upon hire.
An unofficial transcript may be attached in the "Transcript" section.
You will be required to provide names and contact information for three references.
Benefits Tennessee State University offers eligible employees a competitive benefits package that includes annual leave (vacation), sick leave, medical, dental, vision, life insurance, retirement, tuition assistance, flexible benefits plans and more.